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Home/Trade Resources/Excel Templates/Purchase Order Excel Template

Purchase Order Excel Template

Import purchase order with SKU, quantity, target price, and delivery window. — enterprise trade guide with workflow, examples, FAQ, and related tools.

Professional Version · Excel Templates

Format
EXCEL
Updated
2026-07-01
Version
v3.0.0

Download

Download Professional Template

Professional Version — ready for direct business use. Replace with your company data and verify against contract and regulations.

Resource Overview

Import purchase order with SKU, quantity, target price, and delivery window. — enterprise trade guide with workflow, examples, FAQ, and related tools.

Usage

Import purchase order with SKU, quantity, target price, and delivery window for overseas suppliers. Use to prepare export/import documents — keep data aligned with contract and related forms. Professional export teams use this page to brief operations, finance, and forwarders before cutoff — keep wording aligned with the sales contract, commercial invoice, packing list, and bank presentation set.

Template Includes

  • PO number & issue date
  • Buyer (issuer) & supplier/vendor
  • SKU / description / specs
  • Quantity & unit price / target price
  • Delivery window & Incoterms® 2020
  • Payment terms reference

Purchase Order Excel Template is a downloadable workbook/template — not a commercial invoice preview. Download the file and edit locally.

How to Use

How to Use

  1. Confirm proforma or quote terms before issuing PO.
  2. Enter buyer entity, supplier legal name, and PO reference.
  3. List SKU, specs, quantity, and agreed/target unit price.
  4. State delivery window, Incoterms® 2020 + place, and ship-to if applicable.
  5. Send signed PO to supplier; archive acceptance confirmation.

Common Errors

  • Using the wrong document type for bank presentation (e.g. PO instead of invoice)
  • Party names or addresses inconsistent across the document set
  • Missing Incoterms® 2020 named place or delivery window

Tips

  • Cross-check with commercial invoice and packing list before shipment.
  • Archive signed PDF with contract file.

FAQ

Is this Purchase Order the same as a commercial invoice?
No — Purchase Order serves buyer procurement commitment to supplier; invoice is for customs/bank value declaration.
Can I present this to the bank under L/C?
Usually not alone — follow L/C Article 46 for required document types.
How to edit after download?
Open in Excel/Word/PDF editor locally — Trade31 does not store your data.
Who signs?
Authorized buyer/seller signatories per your company policy and contract.
How to align with Trade31 tools?
Use quotation/landed-cost tools for figures, then transfer to template.
Sample vs Professional?
Professional includes full fields; Sample shows structure only.

Related Resources

Export Quotation Excel Template

Multi-line export quotation with unit price, MOQ, validity, and Incoterms column. — enterprise trade guide with workflow, examples, FAQ, and related tools.

Commercial Invoice Excel Template (Professional)

Enterprise-ready commercial invoice workbook with Invoice, Packing List, and Instruction sheets. Includes Seller/Buyer, Incoterms® 2020, HS codes, bank detai…

Packing List Excel Template

Carton-level packing list with weights, dimensions, and marks for export documentation. — enterprise trade guide with workflow, examples, FAQ, and related tools

Related Knowledge

Commercial Invoice — Complete Guide for Exporters & Importers

Commercial invoice for customs clearance — mandatory fields, HS codes, Incoterms® 2020, examples, and country rules for CN, US, EU, JP, VN, MY, SG.

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What is International Trade? — Trade31 trade knowledge guide with 10 academy sections, 3 cases, and 8 FAQs.

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Next: complete your trade workflow

Recommended next step

  1. Use with calculators
  2. Read filling guides
  3. Start RFQ

Suggested actions

Use with calculatorsRead filling guides

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