Trade31The AI Operating System for Global Trade
AIKnowledgeIntelligenceSuppliersProductsToolsPricing
Log inSign upStart Free
⌘K
Ask AIGenerateRewriteTranslate
Home/Trade Resources/Excel Templates/Export Quotation Excel Template

Export Quotation Excel Template

Multi-line export quotation with unit price, MOQ, validity, and Incoterms column. — enterprise trade guide with workflow, examples, FAQ, and related tools.

Professional Version · Excel Templates

Format
EXCEL
Updated
2026-07-01
Version
v3.0.0

Download

Download Professional Template

Professional Version — ready for direct business use. Replace with your company data and verify against contract and regulations.

Resource Overview

Multi-line export quotation with unit price, MOQ, validity, and Incoterms column. — enterprise trade guide with workflow, examples, FAQ, and related tools.

Usage

Structured export quotation with FOB/CIF breakdown for RFQ responses. Use to prepare export/import documents — keep data aligned with contract and related forms. Professional export teams use this page to brief operations, finance, and forwarders before cutoff — keep wording aligned with the sales contract, commercial invoice, packing list, and bank presentation set.

Template Includes

  • Quotation ref & validity date
  • Seller/exporter & buyer inquiry ref
  • Line items with HS-ready description
  • Unit price & Incoterms® 2020
  • Freight/insurance lines if CIF
  • Total & currency

Export Quotation Excel Template is a downloadable workbook/template — not a commercial invoice preview. Download the file and edit locally.

How to Use

How to Use

  1. Capture RFQ specs and Incoterms requested by buyer.
  2. Build cost build-up (ex-factory, packing, inland, freight if CIF).
  3. State quotation validity and currency clearly.
  4. Cross-check margin with cost sheet or FOB worksheet.
  5. Send PDF; convert to proforma or contract after acceptance.

Common Errors

  • Using the wrong document type for bank presentation (e.g. PO instead of invoice)
  • Party names or addresses inconsistent across the document set
  • Missing Incoterms® 2020 named place or delivery window

Tips

  • Cross-check with commercial invoice and packing list before shipment.
  • Archive signed PDF with contract file.

FAQ

Is this Export Quotation the same as a commercial invoice?
No — Export Quotation serves seller pricing offer before contract; invoice is for customs/bank value declaration.
Can I present this to the bank under L/C?
Usually not alone — follow L/C Article 46 for required document types.
How to edit after download?
Open in Excel/Word/PDF editor locally — Trade31 does not store your data.
Who signs?
Authorized buyer/seller signatories per your company policy and contract.
How to align with Trade31 tools?
Use quotation/landed-cost tools for figures, then transfer to template.
Sample vs Professional?
Professional includes full fields; Sample shows structure only.

Related Resources

Proforma Invoice Excel Template

Proforma invoice for quotations, L/C applications, and customs valuation. — enterprise trade guide with workflow, examples, FAQ, and related tools.

Export Cost Sheet Excel Template

Line-item export cost sheet with material, labor, packaging, and margin columns. — enterprise trade guide with workflow, examples, FAQ, and related tools.

FOB Pricing Worksheet Excel

FOB price build-up with inland haulage, port charges, and loading. — enterprise trade guide with workflow, examples, FAQ, and related tools.

Related Knowledge

What is FOB? Free on Board Decisions for Ocean Exports

What is FOB? Free on Board Decisions for Ocean Exports — Trade31 practical guide for importers and exporters.

How to Calculate FOB Price

Step-by-step FOB pricing — product cost, local charges, export fees, and unit price for export quotes.

Writing Export Quotation Emails

Structure quotation emails with price, Incoterms, validity, and next steps.

What is a Trade Quotation? How Buyers Should Read & Compare

Export quotation decision guide — Incoterms, validity, MOQ, lead time, and how to compare offers.

Commercial Invoice — Complete Guide for Exporters & Importers

Commercial invoice for customs clearance — mandatory fields, HS codes, Incoterms® 2020, examples, and country rules for CN, US, EU, JP, VN, MY, SG.

Related Tools

Calculator

FOB Calculator

Calculate FOB price from product cost, packaging, inland freight, and export charges. Runs locally in your browser. — enterprise trade guide with workflow, exam

FileText

Commercial Invoice Generator

Generate commercial invoice documents for export shipments. — enterprise trade guide with workflow, examples, FAQ, and related tools.

TrendingUp

Landed Cost Calculator

Estimate total import landed cost: CIF + duty + VAT + destination charges. Runs locally. — enterprise trade guide with workflow, examples, FAQ, and related tool

Next: complete your trade workflow

Recommended next step

  1. Use with calculators
  2. Read filling guides
  3. Start RFQ

Suggested actions

Use with calculatorsRead filling guides

Recommended tools

  • FOB Calculator
  • Commercial Invoice Generator
  • Landed Cost Calculator

Recommended templates

  • Proforma Invoice Excel Template
  • Export Cost Sheet Excel Template
  • FOB Pricing Worksheet Excel

Related countries

  • Germany
  • United States
  • China

Trade Intelligence

  • Intelligence hub

Knowledge & Tools

  • Trade Knowledge
  • Trade Tools

Templates & Resources

  • Commercial Invoice
  • All templates

Suppliers & Products

  • Suppliers
  • Products
  • RFQ

Continue your trade workflow

  1. Trade Intelligence→
  2. Knowledge→
  3. Trade Tools→
  4. Templates→
  5. Suppliers

Trade31

The AI Operating System for Global Trade.

Platform

AIKnowledgeIntelligenceSuppliersProductsTools

Resources

BlogHelpAPIContact

Company

AboutPrivacyTerms / ContactPricing

© 2026 Trade31