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Home/Trade Resources/Excel Templates/Shipment Tracking Excel Template

Shipment Tracking Excel Template

Track PO, ETD, ETA, B/L number, and payment status by order. — enterprise trade guide with workflow, examples, FAQ, and related tools.

Professional Version · Excel Templates

Format
EXCEL
Updated
2026-07-01
Version
v3.0.0

Download

Download Professional Template

Professional Version — ready for direct business use. Replace with your company data and verify against contract and regulations.

Resource Overview

Track PO, ETD, ETA, B/L number, and payment status by order. — enterprise trade guide with workflow, examples, FAQ, and related tools.

Usage

Track PO, ETD, ETA, B/L number, and payment status by export order. Excel operations workbook for internal tracking — not a commercial invoice or customs form. Professional export teams use this page to brief operations, finance, and forwarders before cutoff — keep wording aligned with the sales contract, commercial invoice, packing list, and bank presentation set.

Template Includes

  • PO / order reference
  • ETD & ETA milestones
  • B/L or AWB number
  • Payment / collection status
  • Notes & responsible owner

Shipment Tracking Excel Template is a downloadable workbook/template — not a commercial invoice preview. Download the file and edit locally.

How to Use

How to Use

  1. Download the Excel file and save a copy per shipment or reporting period.
  2. Enter order/PO reference and key dates (ETD, ETA, cut-offs) first.
  3. Update transport references (B/L, AWB, container) as forwarder confirms.
  4. Reconcile amounts and payment status with invoice and bank records weekly.
  5. Cross-check totals against commercial invoice and packing list templates.
  6. Share read-only view with operations, finance, and buyer if needed.

Common Errors

  • Using the workbook as a substitute for official customs or bank documents
  • Duplicate PO rows without unique shipment reference
  • ETD/ETA not updated after schedule changes

Tips

  • Link PO totals to commercial invoice and packing list templates.
  • Archive final version with shipment file.

FAQ

Is the Shipment Tracking Excel Template a commercial invoice?
No — it is an Excel shipment tracking workbook for internal operations, not a bank/customs document.
Can I submit this Excel to customs or the bank?
No — use official invoice, packing list, and L/C documents for presentation.
How often should rows be updated?
Update at least when booking, departure, arrival, and payment events occur.
Who should maintain this file?
Operations or export admin — finance reviews payment columns.
How to align with other Trade31 templates?
Pull figures from invoice/packing templates; use tools for landed cost if needed.
Is my data uploaded to Trade31?
No — edit locally in Excel after download.

Related Resources

Packing List Excel Template

Carton-level packing list with weights, dimensions, and marks for export documentation. — enterprise trade guide with workflow, examples, FAQ, and related tools

Commercial Invoice Excel Template (Professional)

Enterprise-ready commercial invoice workbook with Invoice, Packing List, and Instruction sheets. Includes Seller/Buyer, Incoterms® 2020, HS codes, bank detai…

Proforma Invoice Excel Template

Proforma invoice for quotations, L/C applications, and customs valuation. — enterprise trade guide with workflow, examples, FAQ, and related tools.

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Related Tools

FileText

Packing List Generator

Generate export packing list documents from your shipment details. — enterprise trade guide with workflow, examples, FAQ, and related tools.

FileText

Commercial Invoice Generator

Generate commercial invoice documents for export shipments. — enterprise trade guide with workflow, examples, FAQ, and related tools.

Calculator

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Calculate FOB price from product cost, packaging, inland freight, and export charges. Runs locally in your browser. — enterprise trade guide with workflow, exam

Next: complete your trade workflow

Recommended next step

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Suggested actions

Use with calculatorsRead filling guides

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