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Home/Trade Resources/Word Templates/Shipping Instruction Word Template

Shipping Instruction Word Template

SI to forwarder with vessel, container, and document dispatch instructions. — enterprise trade guide with workflow, examples, FAQ, and related tools.

Professional Version · Word Templates

Format
WORD
Updated
2026-07-01
Version
v3.0.0

Download

Download Professional Template

Professional Version — ready for direct business use. Replace with your company data and verify against contract and regulations.

Resource Overview

SI to forwarder with vessel, container, and document dispatch instructions. — enterprise trade guide with workflow, examples, FAQ, and related tools.

Usage

Shipping instruction (SI) to forwarder with cargo, container, and cut-off details. Use to prepare export/import documents — keep data aligned with contract and related forms. Professional export teams use this page to brief operations, finance, and forwarders before cutoff — keep wording aligned with the sales contract, commercial invoice, packing list, and bank presentation set.

Template Includes

  • Shipper/booking party
  • Cargo description & HS
  • Container type & quantity
  • Cut-off dates
  • Freight payer

Shipping Instruction Word Template is a downloadable workbook/template — not a commercial invoice preview. Download the file and edit locally.

How to Use

How to Use

  1. Download template and replace all placeholder parties and references.
  2. Complete document-specific mandatory fields before sending.
  3. Cross-check with invoice, packing list, and contract.
  4. Obtain required signatures, stamps, or third-party certification.
  5. Archive PDF with shipment file.

Common Errors

  • Using the wrong document type for bank presentation (e.g. PO instead of invoice)
  • Party names or addresses inconsistent across the document set
  • Missing Incoterms® 2020 named place or delivery window

Tips

  • Cross-check with commercial invoice and packing list before shipment.
  • Archive signed PDF with contract file.

FAQ

Is this Shipping Instruction the same as a commercial invoice?
No — Shipping Instruction serves shipping instruction in export document set; invoice is for customs/bank value declaration.
Can I present this to the bank under L/C?
Usually not alone — follow L/C Article 46 for required document types.
How to edit after download?
Open in Excel/Word/PDF editor locally — Trade31 does not store your data.
Who signs?
Authorized buyer/seller signatories per your company policy and contract.
How to align with Trade31 tools?
Use quotation/landed-cost tools for figures, then transfer to template.
Sample vs Professional?
Professional includes full fields; Sample shows structure only.

Related Resources

Bill of Lading Sample PDF

Annotated B/L sample explaining shipper, consignee, and freight fields. — enterprise trade guide with workflow, examples, FAQ, and related tools.

Shipping Notice Word Template

Shipping notice document template to notify the buyer of vessel, container, and contract document courier details. — enterprise trade guide with workflow, examp

International Sales Contract Word Template

Bilingual-ready sales contract with Incoterms, payment, inspection, and dispute clauses. — enterprise trade guide with workflow, examples, FAQ, and related tool

Related Knowledge

What is a Bill of Lading? The Document That Moves Cargo — and Title Risk

What is a Bill of Lading? The Document That Moves Cargo — and Title Risk — Trade31 Gold Knowledge Base v1.0 practical guide.

Telex Release Explained

Telex release (surrender B/L) lets consignee take cargo without original B/L — process and risks.

What is Third-Party Logistics (3PL)?

What is Third-Party Logistics (3PL)? — Trade31 trade knowledge guide with 10 academy sections, 3 cases, and 8 FAQs.

Container Types Explained

Container Types Explained — Trade31 trade knowledge guide with 10 academy sections, 3 cases, and 8 FAQs.

What is Cargo Consolidation?

What is Cargo Consolidation? — Trade31 trade knowledge guide with 10 academy sections, 3 cases, and 8 FAQs.

Related Tools

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Generate commercial invoice documents for export shipments. — enterprise trade guide with workflow, examples, FAQ, and related tools.

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FOB Calculator

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Landed Cost Calculator

Estimate total import landed cost: CIF + duty + VAT + destination charges. Runs locally. — enterprise trade guide with workflow, examples, FAQ, and related tool

Next: complete your trade workflow

Recommended next step

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  2. Read filling guides
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Suggested actions

Use with calculatorsRead filling guides

Recommended tools

  • Commercial Invoice Generator
  • Packing List Generator
  • CBM Calculator
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